The process of preparing for any event can be broken down into three stages: planning the format, estimating the upcoming expenses, coordination. Read on to learn how to properly calculate the budget, what you can save on and what you can’t – below.
The format and scale of the event can be any size, but it always includes four basic items of expenditure budget.
First – the venue for the celebration (rental cost)
Second – food and drinks. Depending on the format of the event restaurant can be away or rented. The conditions and arrangements are different in this case. Regardless of them, this item of expenditure includes the cost of:
- non-alcoholic beverages;
- alcohol;
- Catering (service personnel).
Third is equipment. In general, it consists of the cost of:
- metal structures (for the stage);
- Sound and video equipment rent;
- Lighting and decorations.
Fourthly – the program of the event. This includes fees:
- presenters;
- artists;
- director – director;
- staff (hostess, for example).
Unforeseen costs
The main task of the organizer – to try to provide for everything. This determines its image and the success of the event. Before agreeing on a final budget, it is advisable to clarify the cost:
- services of movers;
- Rent at the time of installation works;
- overtime hours;
- cleaning services for the premises;
- transportation costs;
- manufacturing of printed materials and gift souvenirs.